Codes of Practice Compliance - Practical Info for Members

Why are the Codes of Practice being introduced now?

The Codes aren’t something we’ve dreamt up — they’ve been written by members, for members, drawing on years of experience, best practice, and shared challenges. It’s 100% member-led, and adopted collectively as a way to strengthen the reputation of our industry and support everyone in doing high-quality, consistent work.

Will smaller companies be at a disadvantage?

Not at all. The Codes are designed to be scalable, recognising that not every business has the same resources. That’s why we're offering templates, tools, and training to support compliance — whether you're a 5-person workshop or a multinational.

What happens if we don’t meet one of the requirements yet?

That’s okay — this isn’t a “pass/fail” situation. The goal is to help members improve over time, not to catch anyone out. We’ll highlight what’s already in place, and work with you to identify any gaps. It's about progress, not perfection.

When is all this happening?

We’re taking a phased and supportive approach:

• 2025 – We’re building the resources and systems behind the scenes — including templates, training materials, and the admin processes that will make this smooth and practical for members. We will be looking for early adopters, so get in touch if you're interested!

• 2026 Renewals – Members will be asked to complete a self-assessment form to show how they meet the Codes. This isn’t a test — just a way to map out where you are now and where you might need support.

• 2027 Renewals – If the self-assessment hasn’t been completed by this point, we’ll need to review your membership. But don’t worry — you’ll have a full year to complete it, with support every step of the way.

• Once your self-assessment is completed, you’ll have 12 months to work toward compliance, as outlined in the scheme’s terms.

We’re doing this carefully and collaboratively, giving members time to adapt and improve — not rushing into anything or catching people out.

Is this going to cost us more?

Compliance with the Codes of Practice is part of being an AEMT member and there’s no extra charge for that. If you'd like to go one step further and become a Verified Service Facility, there will be a cost for the inspection — but it's optional, and only for those who see value in it (e.g. when tendering for contracts or offering extra assurance to customers).

Will I have to pay again every 3 years to renew Verification?

Yes, Verified status is renewed every 3 years, and there will be a cost to cover the inspection again (spread over three years). This helps keep the standard meaningful and up-to-date. But again — it’s only for those who opt into Verification.

Are we being forced to join this or risk losing business?

Absolutely not. The Codes aren’t about punishing or excluding members — they’re about setting a shared benchmark for good practice. We know many firms already do great work. This just makes that clear to the wider world. Non-verified companies are still full AEMT members and are not seen as “incompetent” or lesser in any way.

What’s the difference between complying with the Codes and becoming Verified?

All members are expected to comply with the Codes of Practice — it’s part of being a member. Verification is optional and offers a way to independently demonstrate that your facility meets the standard. It's particularly helpful when bidding for contracts, working in regulated sectors, or differentiating yourself in the market.

Will customers see whether we’re Verified or not?

Only if you choose to promote it. Verification comes with a certificate and a badge you can use in tenders, marketing, and on your website. It’s your call whether and how to use it.

Who will be doing the inspections? Do they understand our industry?

Inspections will only be carried out by assessors with real experience in our industry — people who understand what good repair work looks like. We wouldn’t accept anything less.

Is this going to turn into yet another audit?

No. This isn’t about duplicating the BSI, ISO, or customer audits you're already juggling. Our goal is to support members, not burden them. The codes are aligned with existing standards to reduce duplication wherever possible.

Do we have to buy all these standards and guides?

We get it — costs can add up. But there are good options available:

• As an AEMT member, you’re entitled to discounted BSI standards, or you can subscribe to the BSI portal for the cost of just one standard: £295 + VAT per year. That gives you access to a much wider library and can be far more cost-effective. More info here.
• The AEMT Codes of Practice book is sent free of charge to all members. If you don’t have a copy, let us know — we’ll get one out to you. Additional copies are available at a small charge.

Will we be forced to use AEMT-approved training or apprenticeships?

Nope. We know many members run strong in-house training programmes, especially for rewinders. Our training resources are there as a support option, not a requirement. If you’ve already got something that works — great! We're simply offering tools for those who need them. Our training resources are also expanding, with new templates, tools, and guides in development to help you meet the Codes with confidence.

Will there be help available to meet the Codes of Practice?

Yes! We’re developing a range of training resources, templates, and practical tools to help members meet the Codes without reinventing the wheel. Our goal is to make compliance achievable and clear, no matter your business size or setup. This includes things like:

• Documentation templates
• Checklists
• Short training sessions or videos
• Guidance tailored to different roles (engineers, managers, admin teams)

We’ll keep members updated as each new resource becomes available.

We’re building this support because these Codes were created by members who understand the realities of running workshops and managing repairs — and we’re committed to helping every member succeed with them.

I’m worried about our information being shared. What’s being stored, and how is it used?

We take this seriously. Any capability data shared for the purpose of Verification will be stored securely and will not be published or shared. We’re also reviewing our general data handling practices to make sure member data is protected and only used in line with preferences.

We’ve received spam/junk emails from people who seem to have our details — is AEMT selling or leaking our data?

No. We don’t sell member data. If you’re receiving spam, it may be scraped from public websites or directories. That said, we’re taking steps to tighten up our own controls and support members in avoiding misuse.

Full Members shall agree to the following terms of the codes of practice:

1. The Codes of Practice apply individually to each Service Facility listed with the AEMT.
2. Service Facilities belonging to New Members and Current Members who fall short of the requirements shall have an agreed timescale of no more than 12 months to adhere to the Codes of Practice, and shall demonstrate active engagement in the process.
3. Service Facilities will be classified as either Working Towards, Compliant, or Verified.
   1. Working Towards: A Service Facility that is not yet Compliant but is actively working towards meeting the standards.
   2. Compliant: The Service Facility has demonstrated compliance with the requirements of the Codes of Practice.
   3. Verified: The Service Facility has opted to receive further onsite verification and demonstrates full compliance with the requirements.
4. The AEMT will conduct random visits to at least 5% of Compliant Service Facilities annually to perform spot checks.
   • Compliant Service Facilities shall agree to a visit from the AEMT within a 1 month window. Persistently delaying beyond a one month window will result in a review over continued membership.
5. Verified Service Facilities shall renew their status every 3 years.

1. The Service Facility shall maintain access to a copy of the ISO 9001 standard in their library. The Service Facility shall use the principles of ISO 9001 standard to develop and maintain their own internal quality management system (QMS).
2. The Service Facility shall maintain access to a copy of the latest IEC 60034-23 Repair, Overhaul and Reclamation of Rotating Electrical Equipment standard in their library and have its procedures embedded into their QMS.
3. Where a Service Facility works on motors, they shall maintain access to a copy of the AEMT/EASA Good Practice Guide to Maintain Motor Efficiency in their library and ensure that their QMS reflects the principles of this guide.

1. In-house Service Facility capabilities shall be confidentially listed with the AEMT including, but not limited to: Lifting Capacity, Shopfloor Equipment, and Testing Capability. [These shall be checked against the service facilities public profile on theaemt.com]
2. The Service Facility shall have a skills and training matrix embedded as part of their QMS
3. The Service Facility shall use an appropriate apprenticeship standard and demonstrate a commitment to the transfer of knowledge and upskilling within the workforce.

1. The Service Facility shall agree to the AEMT Integrity Policy.
2. The Service Facility shall establish the following policies and procedures.
   • The Service Facility shall have a Wellbeing Policy demonstrating a commitment to the mental health and wellbeing of staff.
   • The Service Facility shall have a Supplier Policy on ethical and sustainable procurement, providing independent verification where possible.
3. Members are expected to report any activities that contradict the policy through the AEMT complaints procedure detailed here.

1. The Service Facility shall have an Environmental Policy and procedures in place demonstrating a commitment to the environment and sustainability.
2. The Service Facility shall comply with all applicable local environmental regulations .

1. Business ownership to have a good track record [Documentation detailing how the AEMT will determine a good business ownership track records is available here]
2. New Members to have filed satisfactory accounts for a minimum of one year of trading.

1. The Service Facility shall have a Safety Policy and procedures in place demonstrating a commitment to the health and safety of their staff and all onsite visitors.
2. The Service Facility shall comply with all applicable local safety regulations.

To download a PDF copy of the Codes of Practice click here.